Gearstac · Workflow
Streamline your shop's workflow
A live board that matches how your shop actually works — from drop-off to paid invoice — so writers, techs, and the counter share one honest picture of the day.
Run your shop your way
Customize columns for estimates, dropped off, in progress, QC, and invoices. Drag cards between stages, assign techs, and filter by writer, payment status, label, or age so the board reflects your process — not a generic template. Writers stay on the same order from first write-up through paid invoice, so nothing important lives in a side chat or sticky note.
- Stays on the same order your writers already open
- Techs and the counter see updates without another login
- Workflow data feeds reports and follow-up automatically
Easily see the status of every job
Color, age, and inactive alerts make stalled work obvious before a customer calls. Open any card and you get messages, parts, inspections, clocks, and payments without hunting another screen. Techs see assignments, notes, and inspection items without walking back to a desktop for every answer.
- Stays on the same order your writers already open
- Techs and the counter see updates without another login
- Workflow data feeds reports and follow-up automatically
Find what you need in seconds
Search orders, customers, and vehicles instantly. The same job record powers the counter, the bay, and follow-up — so nobody asks “where did that RO go?”
- Stays on the same order your writers already open
- Techs and the counter see updates without another login
- Workflow data feeds reports and follow-up automatically
Say goodbye to paper tickets
Digital authorizations and status updates replace the clipboard pile. Writers and techs share the same record, and customers approve from their phone while the board stays current.
- Stays on the same order your writers already open
- Techs and the counter see updates without another login
- Workflow data feeds reports and follow-up automatically
Capacity you can trust
See who is overloaded, which bays are free, and which jobs are waiting on parts — then rebalance before the afternoon turns into chaos.
- Stays on the same order your writers already open
- Techs and the counter see updates without another login
- Workflow data feeds reports and follow-up automatically
Built for the whole team
Service writers move cards, techs clock to jobs, and owners glance at the board for the real story of the day — without exporting half of it to a spreadsheet.
- Stays on the same order your writers already open
- Techs and the counter see updates without another login
- Workflow data feeds reports and follow-up automatically
Frequently asked questions
Can we rename workflow columns?
Yes. Shape stages to match your shop — estimate, approved, in progress, QC, ready, invoiced — and keep filters your writers actually use.
Does workflow include messaging and payments?
Messaging, DVIs, parts, clocks, and payments live on the same order opened from the board.
Want to explore more?
Estimates
Build fast with canned services, send by text or email, and collect line-by-line authorizations that turn into real work — not phone-tag maybes.
Learn moreInvoices
Professional invoices, deposits, store credit, overpayments, and fleet settlement — all tied to the same job that started as an estimate.
Learn moreDigital inspections
Photo-rich DVIs your customers understand in seconds — tied to the estimate so recommendations convert into authorized work.
Learn moreSee workflow in your shop
Book a demo or check packaging — no maze of plugins required.