Gearstac · Invoices
Invoice and get paid without the chase
Professional invoices, deposits, store credit, overpayments, and fleet settlement — all tied to the same job that started as an estimate.
One continuous money trail
Estimate becomes work order becomes invoice without retyping line items, taxes, or customer details. Writers stay on the same order from first write-up through paid invoice, so nothing important lives in a side chat or sticky note.
- Stays on the same order your writers already open
- Techs and the counter see updates without another login
- Invoices data feeds reports and follow-up automatically
Flexible ways to pay
Cards, cash, check, fleet batch pay, and financing options on the share page — so the customer’s preferred tender is never a side process. Techs see assignments, notes, and inspection items without walking back to a desktop for every answer.
- Stays on the same order your writers already open
- Techs and the counter see updates without another login
- Invoices data feeds reports and follow-up automatically
Credits that make sense
Store credit and overpayments stay attached to the customer for the next visit instead of living in a sticky note. Owners get an honest picture of open work, approvals waiting, and cash collected — without waiting for Friday’s spreadsheet export.
- Stays on the same order your writers already open
- Techs and the counter see updates without another login
- Invoices data feeds reports and follow-up automatically
Fleet and commercial invoices
Bill accounts cleanly across units, then settle with statements and batch pay when the fleet manager is ready. Customers experience clear estimates, photo-backed recommendations, and pay links that do not require another app install.
- Stays on the same order your writers already open
- Techs and the counter see updates without another login
- Invoices data feeds reports and follow-up automatically
Ready for the books
Structured payment data feeds accounting sync and end-of-day reconciliation so month-end is cleanup, not archaeology. When something stalls — parts, authorization, or a no-show — the board and CRM surfaces make the next action obvious.
- Stays on the same order your writers already open
- Techs and the counter see updates without another login
- Invoices data feeds reports and follow-up automatically
Remote pay that closes jobs
Send a pay link when the car is ready. Customers finish on their phone while your team keeps turning the next bay.
- Stays on the same order your writers already open
- Techs and the counter see updates without another login
- Invoices data feeds reports and follow-up automatically
Frequently asked questions
Can we take deposits?
Yes. Collect deposits on large estimates and keep them on the same order through invoice.
Do invoices sync to accounting?
When QuickBooks Online or Desktop export is connected, invoice and payment data follows your package.
Want to explore more?
Workflow
A live board that matches how your shop actually works — from drop-off to paid invoice — so writers, techs, and the counter share one honest picture of the day.
Learn moreEstimates
Build fast with canned services, send by text or email, and collect line-by-line authorizations that turn into real work — not phone-tag maybes.
Learn moreDigital inspections
Photo-rich DVIs your customers understand in seconds — tied to the estimate so recommendations convert into authorized work.
Learn moreSee invoices in your shop
Book a demo or check packaging — no maze of plugins required.