Gearstac · Accounting
Keep the books tied to the bay
Native accounting sync and exports your accountant can use — so month-end is reconciliation, not retyping every invoice.
The problem with disconnected books
When the POS and the RO disagree, someone spends nights categorizing. Gearstac keeps structured tenders on the job. Writers stay on the same order from first write-up through paid invoice, so nothing important lives in a side chat or sticky note. Writers stay on the same order from first write-up through paid invoice, so nothing important lives in a side chat or sticky note.
- Stays on the same order your writers already open
- Techs and the counter see updates without another login
- Accounting data feeds reports and follow-up automatically
QuickBooks Online
Sync invoices and payments when OAuth credentials are connected. Techs see assignments, notes, and inspection items without walking back to a desktop for every answer.
- Stays on the same order your writers already open
- Techs and the counter see updates without another login
- Accounting data feeds reports and follow-up automatically
Desktop export
IIF export for QuickBooks Desktop shops that are not ready to leave Desktop. Owners get an honest picture of open work, approvals waiting, and cash collected — without waiting for Friday’s spreadsheet export.
- Stays on the same order your writers already open
- Techs and the counter see updates without another login
- Accounting data feeds reports and follow-up automatically
Software vs managed books
Use accounting sync yourself, or pair with Gearstac bookkeeping when you want a specialist on categorization. Customers experience clear estimates, photo-backed recommendations, and pay links that do not require another app install.
- Stays on the same order your writers already open
- Techs and the counter see updates without another login
- Accounting data feeds reports and follow-up automatically
Cleaner month-end
Taxes, tenders, and credits that match the RO reduce cleanup and surprise variances. When something stalls — parts, authorization, or a no-show — the board and CRM surfaces make the next action obvious.
- Stays on the same order your writers already open
- Techs and the counter see updates without another login
- Accounting data feeds reports and follow-up automatically
One source of truth
Bay activity feeds the books without double entry across three tools. Gearstac is built for repair shop reality: canned services, DVIs, inventory, fleet pay, and retention loops in one login.
- Stays on the same order your writers already open
- Techs and the counter see updates without another login
- Accounting data feeds reports and follow-up automatically
Frequently asked questions
Do you support QuickBooks Desktop?
Yes via IIF export. QBO sync is available when OAuth is connected.
Is bookkeeping included?
Accounting sync/export is productized; managed bookkeeping is an optional add-on.
Want to explore more?
Workflow
A live board that matches how your shop actually works — from drop-off to paid invoice — so writers, techs, and the counter share one honest picture of the day.
Learn moreEstimates
Build fast with canned services, send by text or email, and collect line-by-line authorizations that turn into real work — not phone-tag maybes.
Learn moreInvoices
Professional invoices, deposits, store credit, overpayments, and fleet settlement — all tied to the same job that started as an estimate.
Learn moreSee accounting in your shop
Book a demo or check packaging — no maze of plugins required.