Gearstac · Bookkeeping
Add managed books when you want them
Optional bookkeeping so owners stay focused on cars — while orders, payments, and taxes stay structured for a clean handoff.
Optional add-on
Turn on when you want a specialist on the numbers instead of nights in the chart of accounts. Writers stay on the same order from first write-up through paid invoice, so nothing important lives in a side chat or sticky note. Writers stay on the same order from first write-up through paid invoice, so nothing important lives in a side chat or sticky note.
- Stays on the same order your writers already open
- Techs and the counter see updates without another login
- Bookkeeping data feeds reports and follow-up automatically
Clean source data
Orders, payments, and taxes stay structured so bookkeeping is not guesswork. Techs see assignments, notes, and inspection items without walking back to a desktop for every answer. Techs see assignments, notes, and inspection items without walking back to a desktop for every answer.
- Stays on the same order your writers already open
- Techs and the counter see updates without another login
- Bookkeeping data feeds reports and follow-up automatically
Owner time back
Spend evenings on the shop — not categorizing every tender type. Owners get an honest picture of open work, approvals waiting, and cash collected — without waiting for Friday’s spreadsheet export.
- Stays on the same order your writers already open
- Techs and the counter see updates without another login
- Bookkeeping data feeds reports and follow-up automatically
Compare software vs service
Accounting sync is DIY; bookkeeping is the managed layer when you want it. Customers experience clear estimates, photo-backed recommendations, and pay links that do not require another app install.
- Stays on the same order your writers already open
- Techs and the counter see updates without another login
- Bookkeeping data feeds reports and follow-up automatically
Works with accounting sync
Pair with QBO/export when your package includes it. When something stalls — parts, authorization, or a no-show — the board and CRM surfaces make the next action obvious.
- Stays on the same order your writers already open
- Techs and the counter see updates without another login
- Bookkeeping data feeds reports and follow-up automatically
Built for shop owners
Designed around RO reality — not generic small-business bookkeeping templates alone. Gearstac is built for repair shop reality: canned services, DVIs, inventory, fleet pay, and retention loops in one login.
- Stays on the same order your writers already open
- Techs and the counter see updates without another login
- Bookkeeping data feeds reports and follow-up automatically
Frequently asked questions
Is bookkeeping required?
No. It is optional. Many shops start with sync/export only.
Can we use QuickBooks still?
Yes. Bookkeeping complements structured Gearstac data and accounting connections.
Want to explore more?
Workflow
A live board that matches how your shop actually works — from drop-off to paid invoice — so writers, techs, and the counter share one honest picture of the day.
Learn moreEstimates
Build fast with canned services, send by text or email, and collect line-by-line authorizations that turn into real work — not phone-tag maybes.
Learn moreInvoices
Professional invoices, deposits, store credit, overpayments, and fleet settlement — all tied to the same job that started as an estimate.
Learn moreSee bookkeeping in your shop
Book a demo or check packaging — no maze of plugins required.